[Montag, 20. September 2021] [17:02:53 CEST] ah here we go [Montag, 20. September 2021] [17:03:03 CEST] HEre we are indeed [Montag, 20. September 2021] [17:03:26 CEST] Lavr, welcome to libera. So you've been living under a rock ... lol. [Montag, 20. September 2021] [17:04:25 CEST] So I see it's 3 after the hour. What say we start up at 5 after. [Montag, 20. September 2021] [17:04:30 CEST] Yes. Indeed under a rock [Montag, 20. September 2021] [17:04:34 CEST] Just give folks a chance to log in. [Montag, 20. September 2021] [17:04:41 CEST] Lynnwood, is this the space you meant? [Montag, 20. September 2021] [17:05:13 CEST] yep [Montag, 20. September 2021] [17:05:21 CEST] let's keep it here. [Montag, 20. September 2021] [17:05:21 CEST] Nick Lavr is now known as LavrZNC. [Montag, 20. September 2021] [17:05:21 CEST] Notify Lavr went offline (irc.libera.chat). [Montag, 20. September 2021] [17:05:31 CEST] (y) [Montag, 20. September 2021] [17:05:33 CEST] Nick LavrZNC is now known as Lavr. [Montag, 20. September 2021] [17:06:02 CEST] As a reminder, here's the agenda: https://foswiki.org/Community/AgendaEleventhGeneralAssembly [Montag, 20. September 2021] [17:07:00 CEST] Unless I hear some objection, i am ready to kick this thing off. [Montag, 20. September 2021] [17:07:22 CEST] The first item: I. Call for Quorum [Montag, 20. September 2021] [17:07:37 CEST] Has anyone received any proxies? [Montag, 20. September 2021] [17:07:54 CEST] No. [Montag, 20. September 2021] [17:08:02 CEST] ok. [Montag, 20. September 2021] [17:08:10 CEST] gmc_, u there? [Montag, 20. September 2021] [17:08:15 CEST] timlegge, morning [Montag, 20. September 2021] [17:08:42 CEST] It would be nice to get some prompt from everyone present just to confirm who we've actually got. [Montag, 20. September 2021] [17:08:56 CEST] ping [Montag, 20. September 2021] [17:09:07 CEST] pong [Montag, 20. September 2021] [17:09:07 CEST] Kenneth Lavrsen crawled out from his rock [Montag, 20. September 2021] [17:09:17 CEST] lol. [Montag, 20. September 2021] [17:09:26 CEST] * Lynnwood joins from the top of a mountain [Montag, 20. September 2021] [17:09:46 CEST] no rox up there [Montag, 20. September 2021] [17:10:45 CEST] Hi michael_tempest. you there? [Montag, 20. September 2021] [17:11:37 CEST] Anyone else? timlegge? [Montag, 20. September 2021] [17:11:51 CEST] just texted IngoWolf coming soon [Montag, 20. September 2021] [17:12:04 CEST] thanks Micha [Montag, 20. September 2021] [17:12:12 CEST] Should we give a bit more time? [Montag, 20. September 2021] [17:12:51 CEST] or maybe continue to dispense with logical matters. [Montag, 20. September 2021] [17:13:15 CEST] I'm trying to remeber what constitutes a quorum. Do we need to check that? [Montag, 20. September 2021] [17:13:32 CEST] yes please. not sure what the requirements are. [Montag, 20. September 2021] [17:13:57 CEST] ok. just checked. we're good. [Montag, 20. September 2021] [17:14:28 CEST] "5) Irrespective of the number of Members participating, the General Assembly has a quorum if the invitation was submitted in proper form. " [Montag, 20. September 2021] [17:14:48 CEST] ah ok. [Montag, 20. September 2021] [17:15:06 CEST] ok, next perhaps we can take care of the next item: [Montag, 20. September 2021] [17:15:08 CEST] II. Election of two vote counters [Montag, 20. September 2021] [17:15:37 CEST] Could we have a couple of volunteers for this? Doesn't require much. [Montag, 20. September 2021] [17:15:44 CEST] I can count [Montag, 20. September 2021] [17:15:54 CEST] thank you Lavr. [Montag, 20. September 2021] [17:16:14 CEST] I can count 2 [Montag, 20. September 2021] [17:16:25 CEST] Thank you Wolfram. [Montag, 20. September 2021] [17:16:55 CEST] I propose we accept these 2 volunteers on basis of consent. [Montag, 20. September 2021] [17:17:02 CEST] +1 [Montag, 20. September 2021] [17:17:05 CEST] +1 [Montag, 20. September 2021] [17:17:12 CEST] +1 [Montag, 20. September 2021] [17:17:21 CEST] +1 [Montag, 20. September 2021] [17:17:41 CEST] alright! [Montag, 20. September 2021] [17:17:51 CEST] Next we have III. Induction of new members [Montag, 20. September 2021] [17:18:14 CEST] Do we have any proposed members? None are on agenda. [Montag, 20. September 2021] [17:18:45 CEST] none that I know of [Montag, 20. September 2021] [17:19:09 CEST] I haven't heard from anyone [Montag, 20. September 2021] [17:19:15 CEST] ok, if no one else has any other info, then let's go on. [Montag, 20. September 2021] [17:19:22 CEST] IV. Consideration of Proposed Changes to Association Articles [Montag, 20. September 2021] [17:19:36 CEST] Again, there are none listed in the agenda. [Montag, 20. September 2021] [17:19:56 CEST] Is anyone aware of other proposals? [Montag, 20. September 2021] [17:20:04 CEST] no [Montag, 20. September 2021] [17:20:05 CEST] no [Montag, 20. September 2021] [17:20:09 CEST] If not, then again, we can move on. [Montag, 20. September 2021] [17:20:23 CEST] V. Election of the of the Board of Directors and substitute members [Montag, 20. September 2021] [17:21:19 CEST] can I propose myself? [Montag, 20. September 2021] [17:21:20 CEST] So I guess we should here whether current members are willing to continue and also nominations for new members (which would be very welcome). [Montag, 20. September 2021] [17:21:39 CEST] Yes, i was going to say: everyone feel free to self-nominate. [Montag, 20. September 2021] [17:22:00 CEST] so I do [Montag, 20. September 2021] [17:22:08 CEST] so done. [Montag, 20. September 2021] [17:22:10 CEST] :-) [Montag, 20. September 2021] [17:22:18 CEST] I am fine as well [Montag, 20. September 2021] [17:22:24 CEST] And I'll put myself back in. [Montag, 20. September 2021] [17:22:55 CEST] Thanks a lot guys [Montag, 20. September 2021] [17:22:55 CEST] So we have the current board members as willing to continue. Still it would be very nice if we anyone else is willing. [Montag, 20. September 2021] [17:23:33 CEST] The auditor cannot be in board and you need an auditor. [Montag, 20. September 2021] [17:23:44 CEST] right [Montag, 20. September 2021] [17:24:43 CEST] I guess we'll be returning to that briefly. [Montag, 20. September 2021] [17:25:17 CEST] For now, we have a slate of the three current members. If I hear no further comments then that is the slate. [Montag, 20. September 2021] [17:25:51 CEST] what is a "slate" please? [Montag, 20. September 2021] [17:25:54 CEST] ok... [Montag, 20. September 2021] [17:26:17 CEST] meaning simply the list of candidates for board. [Montag, 20. September 2021] [17:26:26 CEST] Hello [Montag, 20. September 2021] [17:26:33 CEST] Well IngoWolf44 ! [Montag, 20. September 2021] [17:26:35 CEST] Hi Ingo [Montag, 20. September 2021] [17:26:40 CEST] welcome [Montag, 20. September 2021] [17:26:47 CEST] Hello Ingo [Montag, 20. September 2021] [17:27:07 CEST] sorry, took some years and minutes. [Montag, 20. September 2021] [17:27:09 CEST] Just to let you know where we're at in agenda. [Montag, 20. September 2021] [17:27:33 CEST] We're in the process of election of board. [Montag, 20. September 2021] [17:27:45 CEST] Just a reminder: Ingo just donated 100€ recently, plus all previous membership fees since 2016. Thank You !!! [Montag, 20. September 2021] [17:28:03 CEST] Who is volunteer? [Montag, 20. September 2021] [17:28:14 CEST] We have at this time 3 candidates: Lynnwood brown, Michael Daum, and Wolfram (sorry forgetting full name atm) [Montag, 20. September 2021] [17:28:35 CEST] Wolfram Limper [Montag, 20. September 2021] [17:28:52 CEST] Thanks and apologies Wolfram. [Montag, 20. September 2021] [17:29:15 CEST] sounds like a plan, how many board members are needed? [Montag, 20. September 2021] [17:29:26 CEST] 3 [Montag, 20. September 2021] [17:29:43 CEST] or wait... is that correct? [Montag, 20. September 2021] [17:30:03 CEST] We decided last GA to go with 3 because of our size. [Montag, 20. September 2021] [17:30:24 CEST] We cannot put 5 and still have non-board members for fx. auditing [Montag, 20. September 2021] [17:30:33 CEST] Ok, so all candidates get my vote... [Montag, 20. September 2021] [17:31:46 CEST] If there are no other candidates then I also give my vote and thank you to the 3 candidates [Montag, 20. September 2021] [17:32:31 CEST] Perhaps we can just get other votes for or not the 3 candidates? [Montag, 20. September 2021] [17:32:41 CEST] MichaelDaum - I'm here and reading the IRC reader log, catching up [Montag, 20. September 2021] [17:32:53 CEST] The have my vote. All upright folks! ;-) [Montag, 20. September 2021] [17:32:56 CEST] Hi michael_tempest. Good to hear from you. [Montag, 20. September 2021] [17:33:10 CEST] Hi michael_tempest - thanks for joining us. [Montag, 20. September 2021] [17:33:58 CEST] I'll looking for other votes. If you are unconfortable voting this way, I invite you to send private msg to Wolfram and Lavr [Montag, 20. September 2021] [17:34:05 CEST] Hello michael_tempest! [Montag, 20. September 2021] [17:34:07 CEST] I am not sure michael_tempest has got voting rights, judging from his membership fee payments. [Montag, 20. September 2021] [17:34:16 CEST] I don't have voting rights [Montag, 20. September 2021] [17:34:45 CEST] michael_tempest, if you like to join in back as an active member, just pay for the year(s) and tada. [Montag, 20. September 2021] [17:35:12 CEST] Yeah we can still revisit item 3 on the agenda [Montag, 20. September 2021] [17:35:15 CEST] So just to confirm, I give my vote for the 3 candidates. [Montag, 20. September 2021] [17:35:18 CEST] (new members) [Montag, 20. September 2021] [17:36:06 CEST] michael_tempest - feel free to think about that and let us know if you'd like to revisit item 3 if you'd like to formally be approved as member. [Montag, 20. September 2021] [17:36:33 CEST] Thanks - I'm not joining back as active member this year. I'm not saying never, just not now. [Montag, 20. September 2021] [17:36:34 CEST] +1 on all board members [Montag, 20. September 2021] [17:36:55 CEST] +1 on all board members [Montag, 20. September 2021] [17:37:05 CEST] +1 on all board members [Montag, 20. September 2021] [17:37:26 CEST] So all 5 votes for the 3 boards members. [Montag, 20. September 2021] [17:37:30 CEST] Thank you all. I believe we have the vote. [Montag, 20. September 2021] [17:37:49 CEST] Thanks for trusting us!! [Montag, 20. September 2021] [17:37:58 CEST] Yes, thank you all. [Montag, 20. September 2021] [17:38:04 CEST] thanks a lot. [Montag, 20. September 2021] [17:38:08 CEST] We are the ones to thank [Montag, 20. September 2021] [17:38:09 CEST] So our board is approved. [Montag, 20. September 2021] [17:38:32 CEST] VI. Non-Board Auditors / Financial Report [Montag, 20. September 2021] [17:38:45 CEST] So perhaps we need to clarify the situation here. [Montag, 20. September 2021] [17:39:00 CEST] Michael has been kind enough to prepare the Financial statement. [Montag, 20. September 2021] [17:39:07 CEST] at https://foswiki.org/Community/Finance/FinancialStatement2020 [Montag, 20. September 2021] [17:39:30 CEST] But being a board member, he can not also be auditor. [Montag, 20. September 2021] [17:39:55 CEST] I believe I was elected auditor [Montag, 20. September 2021] [17:40:15 CEST] Ah, i was wondering about that. Thanks Lavr. [Montag, 20. September 2021] [17:40:30 CEST] Are you prepared to give your evaluation of the report? [Montag, 20. September 2021] [17:40:37 CEST] I looked at the accounting and that is all good. All that is missing is the financial statement from bank and Paypal per end of 2020 that the money is there [Montag, 20. September 2021] [17:40:47 CEST] Last time it was simply emailed to me [Montag, 20. September 2021] [17:41:05 CEST] Did we gain control of the accounts? [Montag, 20. September 2021] [17:41:13 CEST] We had no transactions on paypal. Just on GLS. Do you want to see the last bank statement from 2020-12, Lavr? [Montag, 20. September 2021] [17:41:31 CEST] can email them quickly. [Montag, 20. September 2021] [17:41:53 CEST] Michael. Yes, just the statement so I can see that you did not empty the account. That is the minimum an auditor has to do [Montag, 20. September 2021] [17:42:20 CEST] I can review it while we continue here [Montag, 20. September 2021] [17:42:38 CEST] Exactly what I was going to propose. [Montag, 20. September 2021] [17:42:59 CEST] So we will proceed with agenda and return to you shortly Lavr. Thanks again. [Montag, 20. September 2021] [17:42:59 CEST] let me know if you need more info on the paypal account. I sent just the 2020 transactions ... which where none. [Montag, 20. September 2021] [17:43:40 CEST] I do not need the transactions. Just the amount per year end 2020. [Montag, 20. September 2021] [17:44:00 CEST] In the mean time, we can address the next sub item: Election of one auditor for the next year [Montag, 20. September 2021] [17:44:15 CEST] Last GA we talked about not having control of the accounts from previous treasurer. Is that resolved? [Montag, 20. September 2021] [17:45:15 CEST] I don't have any info about that. [Montag, 20. September 2021] [17:45:43 CEST] almost. we need to prove to paypal our non-profit status. I've sent them the recent papers. but that was not enough for them. [Montag, 20. September 2021] [17:45:57 CEST] So GLS is OK but not Paypal? [Montag, 20. September 2021] [17:46:01 CEST] right [Montag, 20. September 2021] [17:46:42 CEST] MichaelDaum - have they said what they will accept? [Montag, 20. September 2021] [17:47:33 CEST] I am in contact with their support to get a clearer picture of what they want. The recent two attempts were rejected by them. [Montag, 20. September 2021] [17:47:55 CEST] jeeez... hard to please. [Montag, 20. September 2021] [17:48:32 CEST] Further comments or suggestions regarding this situation? [Montag, 20. September 2021] [17:48:34 CEST] can I help in any way. MichaelDaum? [Montag, 20. September 2021] [17:50:14 CEST] If no other suggestions, then I propose that the Board accept this as priority to sort out. [Montag, 20. September 2021] [17:50:31 CEST] didnt we have the e.V. registration with confirmation of non-profit? [Montag, 20. September 2021] [17:51:19 CEST] I think the problem is getting Paypal to accept. And it is important because if we are seen as business they will charge fees [Montag, 20. September 2021] [17:51:48 CEST] in US, incorporation as non-profit is separate from approved status as tax-exempt non-profit. [Montag, 20. September 2021] [17:52:38 CEST] When i have paid my member fees, i made point of paying for transaction. [Montag, 20. September 2021] [17:53:09 CEST] Can we do anything further on this at this time? [Montag, 20. September 2021] [17:53:14 CEST] there always is a bit of a transaction fee on the receiving end.... [Montag, 20. September 2021] [17:53:42 CEST] Otherwise, I would return to election of auditor for next year. Lavr - are you willing to repeat auditor role next year? [Montag, 20. September 2021] [17:53:47 CEST] Problem is if they start charging annual fees etc. [Montag, 20. September 2021] [17:53:58 CEST] so it is an option to accept Paypal fees? [Montag, 20. September 2021] [17:54:01 CEST] Yes, I accept being auditor for 2021 as well [Montag, 20. September 2021] [17:54:14 CEST] thanks [Montag, 20. September 2021] [17:54:28 CEST] Thanks so much Lavr! [Montag, 20. September 2021] [17:54:34 CEST] you should have received all statements for 2020 via email by now, Lavr. [Montag, 20. September 2021] [17:54:40 CEST] if i'm not mistaking, transaction fees are the only changes made my Paypal are the transaction fees. [Montag, 20. September 2021] [17:54:49 CEST] not all just the Dec 2020 ones [Montag, 20. September 2021] [17:55:09 CEST] messy sentence there... [Montag, 20. September 2021] [17:55:57 CEST] I'd like to ask for votes to approve Lavr as auditor for next GA. [Montag, 20. September 2021] [17:56:00 CEST] +1 [Montag, 20. September 2021] [17:56:03 CEST] +1 [Montag, 20. September 2021] [17:56:03 CEST] +1 [Montag, 20. September 2021] [17:56:14 CEST] +1 [Montag, 20. September 2021] [17:56:17 CEST] +1 [Montag, 20. September 2021] [17:56:18 CEST] very good. [Montag, 20. September 2021] [17:56:21 CEST] Thanks all. [Montag, 20. September 2021] [17:56:43 CEST] (still waiting for emails) [Montag, 20. September 2021] [17:56:45 CEST] Lavr - if you need more time to review the docs you just recieved, we'll proceed. [Montag, 20. September 2021] [17:56:50 CEST] ok, sounds good. [Montag, 20. September 2021] [17:57:04 CEST] VII. Proposals received from the members for Bylaws [Montag, 20. September 2021] [17:57:24 CEST] afaik, no proposals have been received. [Montag, 20. September 2021] [17:57:30 CEST] Lavr, please check your spam folder [Montag, 20. September 2021] [17:58:12 CEST] If anyone else knows of any proposals, please speak up or I will proceed. [Montag, 20. September 2021] [17:58:51 CEST] I have not received a proposal. [Montag, 20. September 2021] [17:58:57 CEST] ok, i hear no further proposals. [Montag, 20. September 2021] [17:59:03 CEST] VIII. Misc [Montag, 20. September 2021] [17:59:29 CEST] Suggestions for date for the GA for next year? [Montag, 20. September 2021] [18:00:39 CEST] Last Monday in September 2022? [Montag, 20. September 2021] [18:01:09 CEST] ok [Montag, 20. September 2021] [18:01:13 CEST] That's fine. Just to note that in the past we held these in the spring. We have just slipped later. [Montag, 20. September 2021] [18:01:19 CEST] Not sure it really matters. [Montag, 20. September 2021] [18:01:53 CEST] should we correct this to spring? [Montag, 20. September 2021] [18:02:18 CEST] Last Monday is 29. Sep 2022, right? [Montag, 20. September 2021] [18:02:29 CEST] * michael_tempest is having Spring now, on the other side of the Equator [Montag, 20. September 2021] [18:02:33 CEST] Anyone else have an thought in that regard? I'm not sure I can think of any reason why it matters. [Montag, 20. September 2021] [18:02:45 CEST] no, it is 26th of sept [Montag, 20. September 2021] [18:03:02 CEST] oh yea [Montag, 20. September 2021] [18:03:14 CEST] That will work for me [Montag, 20. September 2021] [18:03:15 CEST] True that michael_tempest. Apologies for hemispheric prejudice [Montag, 20. September 2021] [18:03:21 CEST] :-) [Montag, 20. September 2021] [18:03:32 CEST] :-) [Montag, 20. September 2021] [18:03:51 CEST] same time? [Montag, 20. September 2021] [18:04:13 CEST] Same time is good [Montag, 20. September 2021] [18:04:20 CEST] yes, that fits at least for me [Montag, 20. September 2021] [18:04:26 CEST] (Michael your emails just arrived) [Montag, 20. September 2021] [18:04:41 CEST] (y) [Montag, 20. September 2021] [18:04:53 CEST] Ok, so the proposal on table is Monday, Sept 26, 2022 at 1500 UTC [Montag, 20. September 2021] [18:05:12 CEST] ok [Montag, 20. September 2021] [18:05:15 CEST] Please show vote of support or voice reservations. [Montag, 20. September 2021] [18:05:20 CEST] +1 [Montag, 20. September 2021] [18:05:22 CEST] +1 [Montag, 20. September 2021] [18:05:23 CEST] +1 [Montag, 20. September 2021] [18:05:27 CEST] +1 [Montag, 20. September 2021] [18:05:51 CEST] Ok, date for next GA is approved. [Montag, 20. September 2021] [18:06:11 CEST] * MichaelDaum added it to the foswiki calendar [Montag, 20. September 2021] [18:06:32 CEST] Before we get to closing, let's check back with Lavr. [Montag, 20. September 2021] [18:06:44 CEST] Have you received the docs yet? [Montag, 20. September 2021] [18:07:05 CEST] I'm having to leave the meeting here. my other meeting has started. [Montag, 20. September 2021] [18:07:11 CEST] I have checked the statements from GLS and Paypal. The money was there as given in the account per end 2020. I approve the accounting and statements. I will add this to the accounting now [Montag, 20. September 2021] [18:07:26 CEST] Thank you Lavr! [Montag, 20. September 2021] [18:07:27 CEST] Bye Lynnwood. [Montag, 20. September 2021] [18:07:53 CEST] Thank you all! I'll be leaving window open and check it every few minites. [Montag, 20. September 2021] [18:08:05 CEST] But I believe we are at final item: [Montag, 20. September 2021] [18:08:11 CEST] IX. Closing [Montag, 20. September 2021] [18:08:42 CEST] If i hear no objections, I believe we have completed the agenda. [Montag, 20. September 2021] [18:08:49 CEST] +1 [Montag, 20. September 2021] [18:08:52 CEST] awesome [Montag, 20. September 2021] [18:09:02 CEST] I invite anyone to stay for open discussion of anything on folks minds. [Montag, 20. September 2021] [18:09:06 CEST] Thanks again everyone. [Montag, 20. September 2021] [18:09:09 CEST] I have taken notes on paper - should I summarize on foswiki.org [Montag, 20. September 2021] [18:09:11 CEST] * Lynnwood stepping away. [Montag, 20. September 2021] [18:09:29 CEST] Or did someone do at already? [Montag, 20. September 2021] [18:10:19 CEST] I can upload the irc logs of this meeting [Montag, 20. September 2021] [18:10:39 CEST] I think this is sufficient [Montag, 20. September 2021] [18:10:52 CEST] I will create a minutes topic now and put the decisions. I will put the URL and then you can attach the log to it [Montag, 20. September 2021] [18:10:53 CEST] Thank you very much for attending to the meeting. Please again excuse my late arrival. (nedded to book flight tickets for tomorrow) [Montag, 20. September 2021] [18:11:23 CEST] Have a nice evening [Montag, 20. September 2021] [18:11:31 CEST] cheers Ingo [Montag, 20. September 2021] [18:11:47 CEST] Lavr, just add things to https://foswiki.org/Community/AgendaEleventhGeneralAssembly [Montag, 20. September 2021] [18:12:07 CEST] Bye bye! [Montag, 20. September 2021] [18:12:19 CEST] ah scrap that. we always did a separate minutes topic [Montag, 20. September 2021] [18:12:34 CEST] Quit IngoWolf44 (~IngoWolf@b2b-130-180-37-250.unitymedia.biz) has left this server (Quit: Client closed). [Montag, 20. September 2021] [18:14:04 CEST] Yeah. I am already half way done [Montag, 20. September 2021] [18:14:36 CEST] okay. thanks I'll still be around trying to find out why the b*y slack-irc bridge only works one way. [Montag, 20. September 2021] [18:23:08 CEST] Michael you can upload the IRC log to https://foswiki.org/Community/EleventhGeneralAssemblyMinutes [Montag, 20. September 2021] [18:23:18 CEST] I am done with the minutes. I did not proof read.